Vacation Rental Agreement

This is your short-term vacation rental agreement. This agreement outlines everything you need to know about our rental policies for our property. Our goal is to ensure that your stay at our property is wonderful and meets all of your expectations. Please let us know if you have a technology or equipment issue during your stay and we will get it resolved. If you have any questions, please email or call us.

Rental Agreement: This Agreement (agreement) constitutes a contract between the Guest (you, your) and Owner (us, we, our) of the Vacation Rental Property (property). By checking the box on the sign up page confirming “I have read the above PROPERTY TERMS AND CONDITIONS”, you and your guests are agreeing to all terms and conditions listed in the rental agreement. Your vacation rental is a transient rental under state law. This means that your tenancy is temporary for the stated time period only. At no time is the property to be sublet or assigned to another individual. Please do not make any repairs, alterations, or improvements in or about the property.

PROPERTY ADDRESS: The property is located at 14623 Perdido Key Drive, Unit 706, Pensacola, FL 32507 (Our legal address is in Pensacola, FL; however, the area we are in is also referred to as Perdido Key, Florida.)

PROPERTY DETAILS: Our condominium (“condo”) is located on the seventh floor of Ocean Breeze West, a 48 unit, beachfront, eight-story building. A furnished 3 Bedroom, 2 Bath condo that sleeps up to 8 people (6 adults/2 children) with 1 King Bed, 1 Queen Bed, 2 Twin Bed, and 2 Trundle Beds. Unit Size: Approximately 1388 square feet / Each Balcony Size: Approximately 160 square feet each.

MAXIMUM OCCUPANCY: The maximum number of guests is limited to eight (8) persons. This is monitored and strictly enforced. Violators are subject to immediate eviction, and forfeiture of all rental payments.

PAYMENTS:

A 30% deposit is due to finalize booking (this deposit will be deducted from total). Any remaining balance will be due 30 days prior to arrival or before. If the booking is made more than 30 days in advance of arrival you also have the option to pay more than the required deposit due, up to and including the total, if you would prefer. If a booking is made less than 30 days in advance of arrival, payment will be due in full at time of booking.

PLEASE NOTE: Any remaining balance must be paid 30 days prior to the arrival date, or this Agreement may be canceled and all prior payments will be forfeited. If the initial payment is by credit card, an automatic credit card payment for the remaining balance will be scheduled to be made 30 days prior to the arrival date. The credit card of the first payment will be used for the automatic payment of the remaining balance. If the automatic payment fails for any reason, it is the responsibility of the Guest to make sure that the remaining balance is promptly paid in full by 5:00 PM CST on the 29th day or the reservation may be canceled with no refund of payments made. All policies contained in this Agreement shall apply equally to payments made by credit card, check or cash and whether made via the website, by phone or in person. Any refunds due to Guests from a credit card payment will be refunded by credit card transaction; all other refunds will be made within 30 days by check.

SECURITY FEE: In lieu of a security deposit, a fee of $59, which is non-refundable and non-taxable, will be added to your total. This provides us with insurance to cover any lost or damaged items during your stay. Please report any lost or damaged items, as soon as possible, so we may file a claim and replace the item for the next renter.

CANCELLATION POLICY You will have 48-hours from when you sign the contract to cancel to receive a full refund, less any credit card fees. After that time, please be aware that bookings are no longer eligible for a refund or credit from Pelican Perch for ANY reason.

We strongly encourage you to consider adding the “Cover your trip with Travel Insurance” provided by Travel Guard. This information can be found on the booking page on our site. We, at Pelican Perch, are not able to answer specific insurance-related questions. Any questions regarding insurance coverage should be addressed directly to the insurance company.

Pelican Perch does not collect payment for, nor are we paid a commission on, the travel insurance, therefore Pelican Perch is not responsible for, nor a party to, any portion of the travel insurance transaction, however, we will provide necessary confirmation of your reservation should you need to make a claim.

RENTAL POLICIES, RULES, AND REGULATIONS:

(We encourage you to share the following with all members of the rental party.)

• Check-in: Check-in is after 4:00 p.m. on your arrival day. Every attempt will be made to accommodate check-in at 4:00 p.m. Delays are sometimes unavoidable. Your patience will be appreciated in these circumstances.
• UnitEntry:I will provide you with your personal door code no later than the day before your arrival for the keyless door access to the condo. This code is not to be shared with anyone outside of your registered rental party.
• Arrival: You will need to text "Checked In"to my phone number (770)598-5159 to let me know you have gained access to the condo and that all appears to be okay. You may call if you prefer.
• No Smoking: Ocean Breeze West is a fully NON-SMOKING FACILITY, so there is no smoking allowed anywhere on the property, including inside the condo, both balconies, all common areas and the private beach. This is monitored and strictly enforced. Violators are subject to immediate eviction, forfeiture of all rental payments and a $500 fine.
• Pet Policy: Pets of guests are not allowed. Only pets of owners registered with the Condo Owners Association are allowed on the premises. This is monitored and strictly enforced. Violators are subject to immediate eviction, forfeiture of all rental payments and a $500 fine.
• Minimum Age: We do not rent to vacationing students or young adults under 25 if unaccompanied by a parent or guardian. A parent or guardian must be present while at the property at all times. Our rental is monitored for violation of this policy and it is strictly enforced. Violators will be evicted and all rental payments will be forfeited. In accordance with Florida State Statute 509.141, reservations made under false pretense are null and void and check-in will not be allowed. This policy includes reservations made by parents or guardians who do not check-in, and/or who leave overnight during the length of the stay. NO EXCEPTIONS! We require one parent or guardian for every three persons under the age of 25.
• Children: Children are welcome; however, our unit has NOT been child-proofed and may not be suitable for some children. Children must be under adult supervision at all times while on the premises.
• All Personal Items Must be Removed from Beach at Night. In compliance with Escambia County Code 25-17, any items left two hours after sundown are subject to disposal. A beach corral is available near the steps to the dune walkover for any items you would want to leave down at the beach.
• No Parties or Events allowed in Condo. Signed preapproval is required for wedding ceremonies on the beach.
• Minimum Stay: During peak season and some holiday periods, there is a seven (7) night minimum stay. There are times during the non-peak seasons that will allow a three (3) night minimum stay. There will be no reservations made for less than three nights. During times that a three (3) night rental is allowed, if a rental is taken for less than three nights, the guest will be charged the three-night rate.
• Liability: This unit is privately owned; the homeowners are not responsible for any accidents, injuries or illness that might occur while on the premises or its facilities. The homeowners are not responsible for the loss of personal belongings or valuables of any guest. By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premises.
• Common Area Monitoring:Certain outdoor common areas may be video monitored by management. There may also be a Ring Video Doorbell installed that may monitor the common area outside the front door. There is no live monitoring of these devices, but they may be live viewed at random or reviewed when deemed necessary.
• Leaving Doors/Window Open: Make sure that the window and all doors to the outside are closed while the AC or heat is running for maximum efficiency.

The HVAC system will automatically shut-off if the window or any doors are open for longer than ninety seconds. Once they are closed the HVAC system will come back on. If you see "d0" on the thermostat panel, it stands for Door Open. Please check to make sure the window and all doors to the outside are closed before reporting an issue with the A/C or heating system.

The humidity and sea air can both cause damage to the interior contents of the condo over time, so please do not leave the balcony doors open for an extended amount of time, and always ensure they are closed and locked when you are at the beach or away from the condo.

• Outdoor or Indoor Grilling:No grills of any type are allowed anywhere on Ocean Breeze West property, inside or outside of the condo. This is governed by the Condo Owners Association.
• Access to Unit:Guest shall allow Homeowner, or homeowner’s representative, access to the property for purposes of repair and inspection. The Homeowner shall exercise this right of access in a reasonable manner.
• Damages: The condo is inspected after each guest's departure. Your $59 security fee covers any damages that may occur during your stay, but please let us know asap if something is damaged so we can replace before the next renter arrives.
• Luggage Carts: These are located on the ground level on each end of the building near the stairwells. Please immediately return luggage carts to the ground level near the stairwells after use. Luggage carts can cause damage to the walls and floors. Please do not take a luggage cart inside the unit to unload.
• QuietTime: Quiet hours will be observed between 10 PM and 8 AM. Conversation, TV and music volumes should be kept at a reasonable level at all times so everyone can enjoy the quiet tranquility of the area. If management or authorities report a disturbance to us, we will give one warning. If reported a second time or if management or authorities are called out to the property, all guests will be subject to eviction with no refunds given.
• Parking: There is a one-car limit per unit. You will find a temporary parking pass upon your arrival that you will need to display on your rear-view mirror or on your dashboard during your entire stay. No RV’s, campers, boats, or trailers are to be anywhere on Ocean Breeze property. Please observe No Parking and Handicapped designated areas.
• Pool: The pool at Ocean Breeze West is available for your enjoyment. It is up to our building management’s sole discretion but is normally seasonally heated in winter and early spring when the outside air temperature is continually ABOVE 60 degrees. The pool is open from 8 a.m. until 10:00 p.m. Please follow the posted pool rules. Wearing of footwear is required to and from the pool area. Please dry off before leaving the pool area or outdoor shower area to prevent puddles and slippery conditions on common walkways. Please make sure you dry off before entering the elevator and/or condo. There is an outdoor shower station where everyone must rinse off when returning from the beach before reentering the pool area.
• Balconies: Hanging of towels or laundry of any kind on the balcony or over the railing is strictly prohibited. Please do not feed the seagulls or any other birds from the balcony, as they will learn to frequent the area and can cause unsanitary conditions.
• Trash: A trash chute is located just outside the condominium next to the elevator. Please secure trash before sending it down the trash chute. To prevent the trash from becoming lodged in the trash chute, larger items should be carried down and placed in the trash bins located in the trash room behind the elevators. IF IT DOESN'T FIT EASILY, PLEASE TAKE DOWNSTAIRS TO TRASH BINS! Do not leave loose items in the trash room. All trash must fit in the bins. There is a fine of $15 per day for trash left outside the front door.
• Electricity: We ask that you be mindful of leaving lights on and make sure they are off when you are not in the unit.
• Furniture: Please do not sit on any indoor furniture in wet swimsuits or clothing. Please do not rearrange heavy furniture or move outdoor furniture to the inside or inside furniture to the outside.
• Departure Cleaning: You have been charged for one (1) departure cleaning. There is no daily housekeeping. We will supply you with a limited number of towels and one set of linens per bed. There are a washer and dryer inside the unit for your convenience. In addition to washing your clothes, this allows you to launder the towels and sheets, as you feel necessary. We ask that you leave the condo as close to the way you found it as possible. Excessive cleaning may incur additional charges. Guests may be responsible for additional mid-stay cleanings for stays over three weeks.

We often have requests from guests that want to do the departure cleaning themselves to avoid the cleaning fee, however, the cleaning needs to be done by our housekeeping team, to stay consistent with the checklist they know to follow to make sure that the set-up is done properly for the next guests. Upon your arrival, if there is anything that you feel is not cleaned to your satisfaction; please let us know immediately so that we have a chance to address the situation. We ask Guests to leave the condo as it was found. Guests may incur additional fees if excessive cleaning is necessary upon their departure.

• Construction: We cannot predict construction or repair plans in our building or in the area and therefore cannot be held responsible for any inconvenience. No refunds will be given in the event of construction or repairs being done at or near our condominium complex.
• Limitation on Damages: In the event that homeowner is unable to deliver said property to guest under this Agreement prior to occupancy because of fire, eminent domain, natural disaster, weather conditions, act of God, mandatory government-issued evacuation, uninhabitable dwelling, double booking, delay in construction or any other reason whatsoever, guest hereby agrees that homeowner’s sole liability at the homeowner's sole discretion, as a result of these conditions is a refund of monies previously paid to homeowner by guest. Pursuant to the terms of this Agreement, Guest expressly acknowledges that in no event shall homeowner be held liable for any consequential or secondary damages, including, but not limited to, any expenses incurred as a result of transportation arrangements, moving for any damage, destruction or loss or expense associated with securing alternative accommodations.
• Maintenance Problems: During your stay, promptly report any maintenance problems by calling us at 770-598-5159 or 770-826-5193 Our maintenance or housekeeping teams may enter the property to respond to any maintenance and/or housekeeping issues during your stay. No refund or rate adjustment will be made for unforeseen failures such as the supply of electricity, water, pool filtration systems, air conditioning, television or cable service, Wi-Fi signal or internet service, appliances, etc.

Whenever possible, we will try to coordinate the necessary maintenance to accommodate the schedules of our guests. If possible, we will attempt to check with the guests prior to sending someone over. Sometimes guests will not report an issue until after they have checked out. Whether the current or prior guests report an issue, if it can wait, we will try to give the current guests the option of having us send someone to address the issue during their stay or waiting until after they have checked out. The exceptions to this are when the managers of our building are conducting routine maintenance. Such as pest control, fire extinguisher replacements, fire safety inspections, etc. For any pre-scheduled maintenance, there should be notices posted in the elevator letting you know which day(s) the maintenance should occur. Emergencies, such as leaks, reported by other owners or their guests, that could potentially affect our unit or are being caused by our unit, could require entry to the unit without prior notification.

• Falsified Reservation: Reservations made under false pretenses of any kind will result in the forfeiture of all rental payments and fees as well as cancellation of your reservation.
• Online Presence: It is very important to us that our online photos and descriptions on our website, and on sites where our property is listed, honestly represent our condominium, however at times, due to normal wear and tear, it is necessary for us to replace or remove items. No refunds will be given due to changes, replacement or removal of furnishings or amenities.
• Written Exceptions: Any exceptions to the above-mentioned policies must be approved in writing in advance.
• Dispute Resolution: It is agreed that any claim arising out of or in connection with this agreement shall require mediation in Escambia County, Florida before suit is filed. Mandatory jurisdiction requires that all litigation is to take place in the Escambia County court of law.
• Departure Instructions:

Normal check-out is at 10:00 a.m.

We ask that you leave the condo as close to the way you found it as possible. Excessive cleaning may incur additional charges.

Please remove and dispose of any opened or leftover food in the refrigerator or kitchen cabinets.

Load any dirty dishes in the dishwasher and run.

Take bagged trash to the trash chute or large items to be disposed of down to trash bins.

Leave used towels in the provided laundry basket. Please do not leave wet or damp towels on any of the carpeted areas or furniture.

Ensure that all small appliances, oven, stovetop, and faucets are turned off and that toilets are flushed and not running.

Set the thermostat to cool at 74 degrees, turn off all lights and make sure all doors and windows are closed and locked.

As you are leaving, please text “CHECKED OUT” to (770)598-5159. Feel free to call if you prefer.

This is when your check-out time will be documented. Late check-outs may incur additional charges.

Your door code will be deactivated at 10:15 A.M. (15 minutes after check-out time.)

By agreeing to this contract electronically, you are acknowledging that you have read, understand and agree to all terms and conditions of this agreement. You agree to pay the amounts as indicated in the payment schedule, on or before the due dates specified. You agree that all rental monies are non-refundable per cancellation policy. You understand that travel insurance is your responsibility and not provided by the Homeowner. You are 25-years-old or older and will be on-site and responsible for the duration of your stay. You also acknowledge that you have read and understood the Rental Policies, Rules, and Regulations as set forth in this document.