Vacation Rental Agreement

Thank you for choosing Bethel by the Bay for your vacation! We hope you have a pleasant stay!

Property Location: 4868 State Road 30A, Port St. Joe, FL 32456

Check-In: after 4:00 p.m. EST.

Check-Out: by 10:00 a.m. EST

(NO early check-in or late check-out unless arranged prior to arrival for an additional fee.)

This is your short-term vacation rental agreement. This agreement outlines everything you need to know about our rental policies for our property. Our goal is to ensure that your stay at our property is wonderful and meets all of your expectations. Please let us know if you have a technology or equipment issue during your stay and we will get it resolved. If you have any questions, please email or call us.

Rental Agreement: This Agreement (agreement) constitutes a contract between the Guest (you, your) and Owner (us, we, our) of the Vacation Rental Property (property). By signing this agreement, you and your guests are agreeing to all terms and conditions listed in the rental agreement. Your vacation rental is a transient rental under state law. This means that your tenancy is temporary for the stated time period only. At no time is the property to be sublet or assigned to another individual. Please do not make any repairs, alterations, or improvements in or about the property.

Confirmation of Reservation: Your reservation is confirmed when we receive your electronically signed rental agreement and an advance payment equal to 50% of the rental rate. The name on this agreement must be an adult who is at least 25 years old, and will be the responsible party for the reservation and all rental obligations. We will not rent to students or singles under 25 years of age unless accompanied by an adult, guardian or parent.

Payment: An advance payment equal to 50% of the rental rate is required at the time of booking. The advance payment will be applied toward the rent. Please make payments via credit/debit card. The advance payment is not a damage deposit. The balance of rent is due 60 days before your arrival date. Reservations made less than 60 days prior to arrival require full payment at the time of booking.

Security Deposit: A security deposit is required at our discretion. If damage exceeds the security deposit, you agree to pay any and all damage charges above the security deposit with the credit card on file. The property is inspected before and after every tenancy. While you are here, we ask your cooperation in reporting any damage. The security deposit, less any charges incurred where applicable, will be refunded after your departure. Your security deposit will be fully refunded after your departure, providing the following provisions were met: (1) no damage is done to residence or it’s contents, beyond normal wear and tear; (2) no charges are incurred due to contraband, pets, pet waste remains or collection of rents or services rendered during the stay; (3) all check-out procedures were followed; (4) all charges accrued during the stay are paid prior to departure; (5) no linens were lost or damaged; and (6) the number of guests did not exceed the agreed upon number of occupants.

Cancellation: Cancellations made more than 60 days prior to your arrival will receive a total refund of any advance payments less a $250 cancellation fee.

Cancellations made within 60 days of the check-in date will receive no refund and you will forfeit any money paid in advance.

Severe Weather/Hurricanes/Tropical Storms: There are no refunds for severe weather including hurricanes, hurricane evacuations, and tropical storms. It is highly recommended, but not required, that you purchase travel insurance. It is up to you to purchase the insurance; it is not our responsibility.

Travel Insurance Provided by TRAVEL GUARD Every year, snowstorms, hurricanes and other unexpected weather events cause travelers to delay, interrupt or even cancel their trips completely. A travel insurance plan can help cover your vacation investment. Specific coverage questions should be directed to Travel Guard (1.877.246.5376 or www.travelguard.com/astp). Please refer to product number 008573/008574 P1 & account # 97908.

Coverage is offered by Travel Guard Group, Inc., and limitations will apply. Please visit www.travelguard.com/disclaimer for full disclaimer.

Accidental Damage Protection: Accidental damage protection is included for any damages or accidents, subject to exclusions and limitations that occur to the premises during your rental period up to $3000. Any damage or accident that is not covered under the policy will be the responsibility of the leaseholder.

The purchase of the insurance still requires you to follow the check-out list outlined in the check-out details, and you must follow all terms and conditions.

Insurance: You are expressly excluded from any insurance policy held by us. You understand that it is suggested that you carry renter's insurance to cover your personal belongings.

Minimum Stay: A minimum stay is required at our discretion.

Maximum Occupancy: The maximum number of guests is 6 (babies 3 years and under not included). If you are found in breach of this contract, you will be evicted and no money will be refunded. Only people who have registered with us as a guest may stay overnight on the property.

Property Furnishings: Our property is privately owned and is equipped and furnished according to the owner’s preference. Rates, descriptions, bed sizes, inventories and furnishings are subject to change without notice. Due to our remote location and limited cable TV service, reception is not guaranteed. We make every effort to keep the property and its equipment in working order. In the event of a breakdown, we will strive to make repairs as soon as possible. The owners will not be obligated to provide replacements or give refunds for the failure or absence of any item, or for any public utility. PLEASE DO NOT MOVE FURNISHINGS OR KITCHEN ITEMS. If you rearrange the furniture and do not put it back to the original position, you will be charged. The owners will not be responsible for providing any additional furnishings or appliances not already in the home.

Getting Here: The confirmation email will state the timeframe in which we will send you details about the property, including: how to access the property, check-out procedures, community rules, and names/phone numbers of emergency contacts.

Arrival Inspections + Damages: Please complete an arrival inspection on your day of arrival and report any broken items, damage or issues to us immediately. Any damages that occur during your stay must be reported immediately to us. In the event that damage occurs to the property, whether reported by you or found after departure, the cost of repair and/or replacement will be held from the deposit. If the amount of repair and/or replacement exceeds the deposit amount, you will be responsible for any additional costs. Additional costs for repair or replacement will be charged to the credit card on file.

Arrival and Check-in: Check-in is 4 PM eastern standard time on your scheduled arrival date. Check-in before 4 PM is not guaranteed. Once we receive full payment and a signed rental agreement, we will send you detailed check-in instructions.

Departure and Check-out: Check-out is 10 AM eastern standard time on your scheduled departure date. We will provide you with check-out procedures in advance of your arrival. NO late check-outs unless arranged prior to your arrival for an additional fee. The owners are not responsible for any items left behind by renters or their guests. If you do not follow departure procedures, you will be subject to an additional cleaning fee and could forfeit your deposit.

Cleaning Fee: A cleaning fee is required at our discretion.

Utilities: The cost of normal utilities usage is included with your stay. However, you are responsible for long-distance phone calls/faxes and pay-per view movies.

Maintenance / Repairs: Even the best or newest equipment occasionally malfunctions and cannot be guaranteed 100% of the time. We have an excellent maintenance team who corrects problems as soon as possible. Authorized personnel may enter the premises during business hours for purposes connected with repairs, care, or maintenance of the premises. Expect lawn care personnel on property once a week. Trash is on Mondays. Please place trash INSIDE of the cans and place the cans at the end of the driveway the night before pick-up. Anything placed outside of the cans will not be picked up.

Parking: Parking is limited to the number of spaces on the property. Vehicles are to be parked in designated parking area only. Parking on the road is not permitted. Any illegal parked cars are subject to towing; applicable fines/towing fees and is the sole responsibility of the vehicle owner. NO PARKING on the grass. If there is any damage done to the yard, the renter will be held responsible and will pay for all repairs.

Pet Friendly: Pets are permitted in residence ONLY with prior approval and paid pet fee. (TWO (2) PET MAXIMUM) Pet owners are responsible for cleaning up any/all pet waste. Any pet waste left behind will result in extra cleaning fees and loss of some/all deposit should there be any damage.

PETS ARE NOT ALLOWED ON ANY FURNITURE AT ANY TIME. Any evidence of pets on the furniture may incur extra cleaning fees and the owner will be responsible to pay for any damages should they occur. All pets must be up-to-date on rabies vaccinations and all other vaccinations. Heartworm preventative is highly recommended. All pets are to be treated with Advantage or a similar flea and tick repellent three (3) days prior to arrival. Fleas and ticks are very rampant in this area and can cause harmful/fatal illness to humans and pets. All items above are the sole responsibility of the pet owner. The residence owners assume no responsibility for illness or injury that may occur to pets or humans while on the premises. Guest that brings unapproved pets will be asked to vacate the premises with no refund. If there is any evidence during the inspection after guest(s) departure of an unapproved pet, renter will be responsible for additional fees.

No Smoking, Vaping or Open Flame: No smoking, vaping or open flame is allowed inside the property or on/in any screened areas of this property. No candles or open flame of any kind are allowed inside the property or on/in any screened areas of this property. Upon departure, if the cleaning company detects any evidence of smoking, vaping and/or open flames, renter will be responsible for additional fees may apply.

No Daily Housekeeping: There is no daily housekeeping service. While linens and bath towels are included with the property, daily maid service is not included in the rental rate.

Conditions Beyond Our Control: We are not liable for events beyond our control which interfere with your scheduled occupancy, including, but not limited to: acts of God, acts of governmental agencies, fire, strikes, war, tornado, hurricanes, tropical storms, ice storm, severe weather, inclement weather, ferry boat cancellation, loss of electricity, or loss of water. There will be no refund in these circumstances. We highly that recommend you purchase travel insurance prior to arrival.

Criminal Activity: You agree to not engage in any criminal conduct on the property, including but not limited to the following: usage of illegal drugs, committing a felony, violating any law or ordinance, disturbing the peace, engaging in conduct for unlawful purposes. We are not liable for any damage or injury you cause to yourself or a 3^rd party while engaging in criminal activity.

Indemnification: Guest(s) agree to indemnify and save harmless the Owner(s) for any liabilities, theft, damage, cost or expense whatsoever arising from or related to any claim or litigation which may arise out of or in connection with guest(s) use and occupancy of the rental property including but not limited to any claim or liability for personal injury or damage or theft of property which is made, incurred or sustained by guest(s). The term “owners” as used in this agreement shall include their heirs, successors in interest, assigns, employees, agents and representatives where the context requires or permits. The term “guest(s)”, “you”, “your” as used in this agreement shall include guest(s) heirs, successors in interest, assigns, guest, invitees, representatives and other persons on the rental property during the guest(s) occupancy (without regard to whether such persons have authority under this agreement to be upon rental property), where the context requires or permits.

Governing Law: This agreement shall be governed, construed, and interpreted under the Laws of the State chosen by us.

Severability: If any part of this agreement is held to be invalid, such invalidity shall not affect the validity or enforceability of the rest of this agreement.

Falsified Reservations: If you provide false information concerning your identity or other aspects of the reservation, you will automatically forfeit the reservation and will not be granted access to the property. In addition, you will not be refunded any money paid in advance. We have a right to report the fraud to appropriate authorities.

TERMINATION: The owners may terminate this agreement upon any breach of any of the terms hereof by guest(s). Guest(s) shall not be entitled to the return of any rental paid under the terms of this agreement and shall vacate the premises immediately.

Acknowledgement: You have read and agreed to the terms and conditions of this agreement including the vacation rental property rules, community rules, and weather/pet/smoking/cancellation policies. The credit card supplied at the time of reservation will be held for security purposes only.

We look forward to your visit!